Frequently Asked Questions
These Questions relate to the creation of webpage for your project with Westhill.
Section 1 FAQs about applying for a grant from Westhill
Question 1. What are Westhill’s eligibility criteria for a grant?
Given Westhill’s history, we want to invest in projects that enable people to live together in peace and prosperity. Our mission is to do this through projects that involve religious education and faith-motivated community transformation activities. Ideally these projects should be creative and inclusive of people of different Christian traditions and of other faiths and none.
Religious education activities can be either formal or informal and ideally should enable participants to learn from and about other faiths. Westhill will also consider grants that develop the capacity of organisations to better serve the needs of their beneficiaries or service users in the fields of religious education and faith-motivated community transformation.
There is no geographical restriction on our grants, but the majority are for activities based in the UK.
Question 2. How much can I apply for?
There are no formal upper or lower limits on the amount that can be applied for. Most grants from Westhill are between £2,500 and £10,000. A few grants are awarded for a period running over two years.
Question 3. What will Westhill not fund?
Applications for the following activities are very unlikely to be successful:
If the expected impact of the project is unclear or considered to be very unlikely to be achievable.
Capital appeals for building projects.
Requests for funding that seek to persuade people of one faith/political belief or none to adopt another faith/political belief.
Requests for contributions towards ongoing salary costs, although Westhill does consider applications to fund the costs of sessional, part-time or project staff.
If Westhill has provided a grant to the same applicant within the past 12 months.
Where the beneficiaries of the project do not involve humans, i.e. projects that work exclusively for the benefit of animals or for the environment.
If the activity to be funded is a statutory responsibility of the State.
If it is clear that the applicant has sufficient unrestricted reserves to self-fund the project.
Question 4. When can I apply?
Westhill’s Grants & Projects Committee meets on a termly basis and the deadline for receipt of applications is three weeks before each meeting. After the Committee has considered the applications, the full Westhill Trustee Board has to confirm the decisions and this meeting usually takes place three weeks after the Committee meeting. We shall advise you of the specific timings when you make your application.
Question 5. What happen if my grant is unsuccessful?
If your application is unsuccessful – and currently the demand for funds far exceeds the income available – we shall advise you in writing and give a brief explanation for the Trustees’ decision. We shall also provide you with a list of possible alternative funders to approach and a negative decision for Westhill does not preclude applicants from making future applications.
Question 6. What grant monitoring arrangements will I need to plan to satisfy?
To help improve our future grant decisions, Westhill wants to learn about the impact of the grants that we make so, whilst we recognise this is an inexact science, we provide a brief Impact Report form which all successful applicants are required to complete. You will be told about this process when your grant is awarded.
Section 2 FAQs about applying for a grant in-kind from Westhill
Question 1. Is there any limit on the length of time that the items can be made available?
There is no time limit, but most displays/exhibitions are for less than two months. After talking with you about your plans and needs, the terms on which the items are made available are set out in a formal letter sent to you which confirms the dates, security and delivery arrangements. There is no limit on the number of times or the number of items that can be borrowed.
Question 2. What security arrangements are necessary for the items?
We shall tell you when you apply to borrow the items what security is necessary. We expect the exhibitor to ensure that the items are covered by their own insurance whilst they are in their possession and for all public viewings to have a representative from the exhibitor’s organisation present at all times.
Question 3. What are the delivery arrangements for the items?
For ease of administration and safety in transit it is usual for exhibitors to collect and return the exhibits to Westhill Lodge, Birmingham during weekday office hours. If the items are to be exhibited a considerable distance away from Birmingham separate arrangements can be made. The only exception to this are the ‘Bald Statements’ which, given their size, we arrange for them to be delivered and collected for you.
Section 3 FAQs about having your own website within WesthillTrust.org
Question 1. Can my organisation be included in the website?
If you make a successful application for funding you will be offered a space on the Westhill website. You will have your own domain name, so you can direct people to your space.
Question 2. What happens after I have received the offer of a grant?
You will receive a Letter of Arrangement specific to the website and you will need to return this with a completed form requiring some basic information about your project. Shortly after you have returned your forms you will be contacted by our Project Manager who will explain more about the information needed. This will include details of:
Who your organisation is and what your project is about
Resources you may need help with
Progress of your project
What do you see/will you see as achievements?
You can then simply send the information to our Project Manager to up-load to the website. Help will always be available at every stage of your project, just phone 0121 472 8000 or contact us.
Question 3. What is the definition and role of a Project Practitioner and the Project Manager?
The Project Practitioner is the person who has had the idea for the project, runs the project and organises the project team. This may be you, or you will need to nominate a member of your team.
The Project Manager has been appointed by Westhill Endowment but is not an employee of Westhill. The Project Manager works with Project Practitioners to support and advise them on the communication and portrayal of their project information in the best possible way, but will respect the integrity of individual project websites.
Question 4. What is expected of a Project Practitioner once the grant in kind has been approved and a Letter of Arrangement exchanged.
Once the project has been approved your responsibility is to provide the information requested. If your project is in its initial stages or in progress we expect one or two updates as the project progresses. It is important to remember to record each stage of your project and take photographs. A gallery is provided for your photographs so that they can be viewed in one area, as well as throughout your site.
We encourage you to tell us what you achieved from the project and any advice you would give to other Project Practitioners working on similar projects.
Question 5. How do I add information to my project website - do I have to do it all myself?
You simply send all of the information and photographs to the Project Manager to upload to the sit. The Project Manager will verify with you that the information of your project is what you intended. Before the site goes live on the internet you will be asked to verify that you are happy with it. You can make changes
at any time even after the site is live.
Question 6. Who is responsible for the content that is provided for the website and how is the activity shared between the Project Manager and the Project Practitioner?
Responsibilities are divided between:
- Providing information in the correct format to be uploaded to the website.
- Taking suitable photographs to provide a record of project activity and sending them to the Project Manager.
- Making sure that any information and photography supplied for the website does not infringe intellectual property rights or copyright.
- Resources (suppliers and professional artists) are identified and contact details listed to help future project practitioners.
- When the project is completed, provide an overview about what has been achieved for the ‘What we achieved’ section.
- Respect the confidentiality of project members when providing information to the website.
Uploading information supplied by project practitioners into the website.
Providing general support and advice covering project information.
Question 7. What legal considerations do I need to think about?
Working with young people aged under 18 involves additional precautions when appointing project members who have direct contact or responsibility for organising them. Photographs including children aged under 18 can only be used on the website with the consent of a parent or guardian. You can find useful information about working with children at: www.safenetwork.org.uk